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Services · Tech
AI automation
The repetitive work handed to a machine. Quote to invoice, document processing, chasing, routing and reporting.£6,000 to £15,000
What ai automation actually means
AI automation is simply handing the repetitive, rules-based parts of your work to software. Not the judgement calls, not the relationships, but the grind: copying figures from a PDF into your accounts, chasing an unpaid invoice on day seven, sorting incoming emails to the right person, pulling the same report together every Monday. The jobs nobody enjoys and everybody still has to do.
The newer part is that AI now handles work that used to need a person because it involved reading and understanding, not just moving data. An agent can read a supplier invoice and understand it is an invoice, pull the right numbers whatever the layout, answer a customer's question from your own documents, or triage a message by what it actually means. That is a real step beyond the rigid automation of a few years ago.
This is the clearest case of code reaching where a person cannot. Not because it is cleverer, but because it does not tire, does not forget, and does not mind doing the same dull thing perfectly at three in the morning as at nine. We work out which parts of your process are genuinely that kind of work, automate those, and deliberately leave the human judgement where it belongs.
See it work
Rather than take our word for it
Pick something that happens in your day and watch the busywork run itself.
Try one:
TriggerEmail lands with a PDF invoice attached
A scripted demonstration of a real workflow shape. We build these against your own tools, so the exact steps and systems are yours.
How it helps your business
The first thing it gives back is people. When the quote-to-invoice shuffle or the daily report builds itself, the person who used to do it is freed for work that actually needs a human: the difficult customer, the unusual case, the thing that grows the business. You are not cutting the team, you are aiming it at what people are good at.
The second is that the boring jobs stop being done badly. Humans are wonderful and also inconsistent: the chase gets forgotten on a busy week, a figure gets fat-fingered, a step gets skipped under pressure. Software does the dull task the same way every time, so the errors that quietly cost money and embarrass you in front of customers simply stop happening.
And it scales without hiring. Double the invoices, the enquiries or the documents and a manual process needs another pair of hands; an automated one just runs more. For a growing business that is the difference between growth being a strain and growth being something the systems quietly absorb.
What is included
- The repetitive, rules-based jobs that eat your week, handed to software that does not get bored
- Document and data extraction at scale, from PDFs, emails and forms
- AI agents that answer from your own documents, not the open internet
- Chasing, routing, reminders and reporting that just happen, on time, every time
- Human review kept exactly where judgement matters, and removed where it does not
- Built around a proper look at your process first, so we automate the right thing
Real examples
Illustrative cases. Tap one to see what happened and what could have been done.
Ten thousand documents, one afternoon
The case
A property firm needed key dates and figures pulled out of fifteen years of scanned lease documents, thousands of them, in every layout imaginable. By hand it would have taken a person the best part of a year and been riddled with typos by the end.
What could have been done
Extraction that reads the lot in an afternoon, flags the handful it is unsure about for a human to check, and hands back clean, searchable data. That is not a person working faster; it is work a person could not realistically do at all.
The invoice run that runs itself
The case
A trades business had an owner spending most of Sunday turning the week's completed jobs into invoices, then chasing the late payers from memory, so some slipped through.
What could have been done
Wiring the job records straight to invoicing sends invoices the day a job is marked done, and a polite chaser sends itself on a schedule if payment is late. The owner gets their Sundays back and the business gets paid faster because nothing slips.
Ready to sort ai automation?
Tell us what is going wrong and we will come back with a fixed price in writing, after a short scoping call. No obligation, and no jargon.
Common questions about ai automation
How much does ai automation cost?
£6,000 to £15,000. We agree the exact number before any work starts, so there are no open ended day rates.
How long does ai automation take?
Most work of this kind is live within three to four weeks. We give you a date before we begin and tell you early if anything threatens it.
Do you work outside Edinburgh?
Yes. We are based in Edinburgh and work on site across the Lothians, Fife and Glasgow, and remotely across the United Kingdom.
AI automation in your area
Same service, same prices, wherever you are. On site across central Scotland and remotely across the rest of the UK.
AI automation in EdinburghAI automation in LeithAI automation in FifeAI automation in Livingston and West LothianAI automation in GlasgowAI automation in DundeeAI automation in Aberdeen and the north eastAI automation in StirlingAI automation in FalkirkAI automation in Perth and PerthshireAI automation in LondonAI automation in ManchesterAI automation in BirminghamAI automation in LeedsAI automation in LiverpoolAI automation in SheffieldAI automation in BristolAI automation in Newcastle upon TyneAI automation in NottinghamAI automation in LeicesterAI automation in CoventryAI automation in CardiffAI automation in SwanseaAI automation in BelfastAI automation in SouthamptonAI automation in BrightonAI automation in ReadingAI automation in Inverness
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